Back At The Beginning Again

People who attend our Inside the Classics concerts often ask Sarah and me how long we spend preparing each show. We never know quite how to answer: on the one hand, we generally have only a single 2-1/2 hour rehearsal with the orchestra for each show, so in that sense, the whole production has to come together awfully quickly, no matter how complicated we've made the thing, logistically speaking. (This is usually accomplished by giving the orchestra only a bare minimum of information about what we're planning - just the facts and cues that they absolutely have to know. It's more efficient from a rehearsal perspective, and has the added benefit that the musicians are as surprised by the audience at some of the shenanigans we pull on stage.)

But of course, we start working on our ItC season quite a while before the orchestra shows up for that one rehearsal. The repertoire that we'll be covering over the course of a season, for instance, has to be finalized almost a year in advance, to give our marketing team enough lead time to plan strategy, design brochures and other ad campaigns, and solicit subscribers. After we finish that task, Sarah and I are generally immersed for the next several months in writing, tweaking, and executing the current season's concerts, after which we give ourselves several weeks to decompress. (Decompress being, of course, a relative term, since I spend those weeks continuing to play in the orchestra, and Sarah spends them jetting off to all manner of conducting engagements.)

Eventually, we reach a point in early summer when we schedule a big meeting to start planning the next year's shows in earnest. Basically, this involves each of us doing some preliminary research on the pieces and composers we've chosen to highlight, and then getting together to bounce ideas off of each other. Most of what we come up with at this meeting won't wind up in the actual concerts you see at Orchestra Hall, but some of our best bits have come from these early get-togethers. We also try to identify as many potential stumbling blocks as we can, and plot strategy for avoiding them. Lastly, we divvy up a few tasks that have to be accomplished before we can begin scriptwriting in earnest.

Today was that day. Today, as it happened, was also the day that we had a larger meeting with members of our upper management and artistic staff to discuss wider plans for the series, and try to determine which of the pie-in-the-sky ideas we all have for the future are workable, and which are probably best left in the pipe dream stage. And all of this is happening none too soon, because tomorrow just happens to be the day when Sarah and I will sit down in front of a camera and record the set of video clips that get scattered around our web site each season wherein we try desperately to explain just what we're planning for the year and why you should care enough to come to the concerts.

Looking at my notes for those video sessions, I see that I have several paragraphs of thoughts ready to go for one of our '09-'10 shows, and a few bullet points for another. For the third show, my note pad says, and I quote: ".......uhhhhhh." So, that'll obviously need to be fleshed out a bit before the camera rolls.

In any case, we're now officially off and running on a process that won't hit its first major deadline until nearly Halloween. I keep thinking that maybe one of these years, we'll learn how to bang these shows out in a week or two, but I'm not holding my breath. Besides, everybody needs a good summer project, right?